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Freedom Of Information Act Requests

The Academy's public records, as defined under the Freedom of Information Act (FIOA), are available for public inspection and/or copying in accordance with the following administrative guidelines.  (Exemptions are specified in M.C.L. 15.243.)

 

Procedures

 

The following procedures shall be followed in connection with requests to inspect and secure copies of the Academy’s records:

 

A.   Requests to inspect or secure copies of records shall be submitted to the Director in writing.

 

B.   The Director will determine and advise the requestor, within five (5) days, if the records specified in the request are available for inspection and copying.  If a request is denied by the Director, the requestor may seek to compel disclosure or make a written appeal of the denial to the Board.  The Board shall act on the appeal within ten (10) days or issue a notice of extension of ten (10) days in which to make the decision.

 

C.  With respect to records which are determined to be available, the Director will direct the requestor to the place where the requested records may be inspected and will arrange for the preparation and certification of copies upon the payment of any required fee. The Director will establish a time and date for inspection and copying of the requested records.

 

D.  With respect to records determined not to be available or when there needs to be a delay in responding to the request, the Director will inform the requestor in writing as soon as possible.  The Academy may extend the time for responding to a FOIA request by not more than ten (10) business days.

 

E.   Records may be inspected only at the school office or at such other place as may be designated by the Director. No record may be removed from that location.  A member of the staff must be present throughout the inspection and copying of such record.

 

F.   Requests by mail, fax, or email for copies of available records may be addressed to the Director and will be honored upon payment of any required fee, provided the requestor and the record of which a copy is requested are sufficiently identified to make compliance practicable.

 

G.  The Board is responsible for providing records of the Academy but not for providing additional information that may be related to a record but is not part of it.  The Academy is not required to create a record if none is available.

 

 

H.  Personnel records are to be considered public records of the Academy, other than those considered to be confidential by law.

 

Location and Time

 

Records shall be made available at the school's office, during the hours of 8:00 a.m. to 4:00 p.m.Monday through Friday, with the exception of the days when the Academy is not in session.

 

Fees

 

Upon written request, copies of the Academy’s records shall be provided for a fee that will be no more than the actual cost for the duplication, plus any applicable clerical costs, which will be charged at an hourly rate equal to the lowest paid full-time staff member capable of retrieving the requested information.  The FOIA Coordinator shall be responsible for determining the type of public records requests that could require a fee payment for search; examination; review; deletion; and separation of exempt from non-exempt information in the record, because the cost would create unreasonably high costs to the Academy.  In such instances, the requestor is to be informed, in advance, of the special fees and the reasons.


Designation of Officers

 

The Director shall be the Academy’s Records Officer (ARO) as well as the FOIA coordinator.


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Susie Buchin,
Dec 8, 2015, 12:10 PM
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